ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
Steps taken in order to promote the four Licensing objectives
1. An Event Management Plan (EMP) including a Noise Management Plan, Risk Assessments, Site Plan, Crowd Management Plan, Fire Safety Risk Assessments, Medical Plan and Alcohol Management Plan will be made available to the local Safety Advisory Group no later than 3 months prior to the event date.
2. So far as is reasonably practicable the Premises Licence Holder shall ensure that the event is run in accordance with an Event Management Plan and no changes may be made to this plan after 28 days prior to the event date unless the changes have been requested/advised by a responsible authority in writing.
3. The EMP will form part of the premises licence conditions and it will be the responsibility of the persons as advised in the organisational structure chart of the event management plan to ensure these are complied with.
4. The Police, Licensing Authority and Environmental Health Team are to be advised in writing of all events using the premises licence. This document shall include the name and contact details of the DPS at least 4 weeks prior to the event. The numbers expected at the event and the number and locations of the units being used to retail the sale of alcohol and any entertainment. This notification may be completed as part of the PESAG process.
5. All staff shall be fully trained to perform their role. Relevant operational staff will also be trained in the contents of the premises licence including times of operation, licensable activities, and all conditions.
6. Training shall be recorded in documentary form that will be available for inspection at the request at all reasonable times by an authorised officer from a relevant responsible authority.
The records will be retained for at least 12 months.
7. An incident book or log shall be maintained to record any activity of a violent, criminal, or anti-social nature. The record will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident. The incident book or log shall be available for inspection at all reasonable times by an authorised officer of the relevant responsible authority.
The records will be retained for at least 12 months.
8. Where the retail sale of alcohol is to take place, the contracted provider will supply a personal licence holder for the duration of the event.
9. At all times that the premises are open to the public for licensable activities, all staff of the premises licence holder who are on-duty at the premises, including all door supervisors, and all on-duty managers must have completed Action Counter Terrorism (ACT) Awareness e-learning training.
10. There must be a documented security assessment, which must incorporate counter terrorism measures for the premises. The assessment shall be routinely reviewed and must be reviewed following the elevation of the change of the national threat level. All reviews shall be documented and made available to a member of a responsible authority on request.
11. Only polycarbonate or other non-glass vessels shall be used to dispense beverages to customers for on sales which will be consumed within a marked area defined within the Event Management Plan.
12. The services of a professional security company using registered SIA staff must be provided. The premises licence holder shall work with them in the planning and execution of the event to ensure that the site is properly managed at all times.
13. All security must be SIA trained and wear identifiable staff uniform and have their SIA badges on display.
14. An adequate number of licensed door supervisors shall be on duty as appropriate to any risk assessment.
15. There will be in place a written age verification policy in relation to the sale or supply of alcohol, which will specify a Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who appear to be under 25 years of age, attempting to purchase alcohol, to produce identification. The only acceptable identification documents will be:
A photo driving licence
A passport
An identification card carrying the PASS hologram
Unless such identification is produced the sale of alcohol must be refused. This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of children under 18.
TO BE REVIEWED
1. Where activities are run by third parties the event will not be permitted without an acceptable risk assessment being provided and the third party having up to date public liability insurance.
2. All Council run/managed events will be risk assessed and where necessary emergency services notified of all major events.
3. City Centre Wardens patrol City Centre outdoors streets 7 days a week Mon - Sat 10:00 to 17:00 hours.
4. CCTV operates throughout the City Centre and is monitored 24 hours a day and 7 days a week.
5. Where recommended by any Risk Assessment Stewards/Security staff will be employed.
6. All major events organised by the City Council or the City Centre Company are risk assessed with where appropriate advice is taken from the Council’s Health & Safety Team. All major events are notified and where appropriate discussed with the Emergency Services.
7. Where events are organised through third parties they are required to provide risk assessments and public liability insurance.
8. Where there is likelihood of noise nuisance event organisers will consult with the Council’s Environmental health officers. If events are being organised by a third party they will be instructed to seek advice and consult with Environmental Health Officers as part of their contract to use the space.
9. All vehicle movements into the pedestrianised streets are, wherever possible, restricted to avoid busy shopping times e.g. no access permitted after 08:30 hrs or before 17:30 hrs.
10. Being a busy shopping centre the area is also very well covered and well known to emergency services who have set access routes into and out of the shopping area.
11. No permissions are given for events which would obstruct emergency access routes.
12. Special effects such as Strobe lighting, smoke, foam, lasers, pyrotechnics, dry ice, bubbles will not be used unless full safety controls are put in place prior to use taking advice from the Council’s Environmental Health offices.
13. Sufficient numbers of staff/stewards who are suitably trained will be provided, depending on the activities or entertainment taking place on site and the likelihood of overcrowding.
14. CCTV does cover main event areas and can monitor locations to enhance the safety of visitors where necessary.
15. The manager or senior member of staff will check at major events to ensure that all risks are minimised and that safe precautions are in place.
16. Lasers will not be used without prior consultation with the Environmental Regulation Service, and compliance with HS(G) 95.
17. Collection of any additional commercial waste/litter will be undertaken by Council staff during there routine visits.
18. Additional rubbish produced by events which may run after normal collection hours will be stored securely for collection the following day.
19. Facilities for depositing litter will be available and the collection of litter generated by visitors to the event will be maintained.
20. The events within the City Centre are designed to be attractive to both adults and children. No entertainment which could be deemed of harm or offensive would be permitted.
21. No entertainment of an adult nature will be provided.