ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
Licence to run between May and August each year
General
The applicant is very experienced at organising and delivering large scale events at numerous sites in the UK and has a proven track record of complying with all licensing objectives.
The licence if granted is for the purpose of holding musical concerts and events between the months of May and August each year and for a maximum capacity at any one time of 29,999 persons. The licensed area is identified on the plan submitted with the application with the perimeter of the site outlined in red.
A detailed and comprehensive Event Management Plan (EMP) will be prepared and finalised in consultation with the statutory authorities and relevant agencies for the event. The EMP contains an Event Operations Manual and specific detailed plans for the operation and management of the event, which will include a Security Management and Operations Plans and Risk Assessment; Major Incident Plan; Health & Safety and Fire Risk Assessments; Safeguarding Policy; Noise Management Plan; Alcohol Management Plan; Medical Plan and Adverse Weather Plan.
Detailed pre-event meetings will be held with the Council and statutory agencies through the Safety Advisory Group (SAG) to ensure that all bodies are satisfied with the planning arrangements.
The conditions stated in each of the sections below are the proposed conditions for the premises licence if granted relevant to the four licensing objectives
The prevention of crime and disorder
1. An Event Management Plan (EMP) including a Noise Management Plan, Risk Assessments, Site Plan, Crowd Management Plan, Fire Safety Risk Assessments, Medical Plan and Alcohol Management Plan will be made available to the local Safety Advisory Group no later than 3 months prior to the event date.
2. So far as is reasonably practicable the Premises Licence Holder shall ensure that the event is run in accordance with the Event Management Plan and no changes may be made to this plan after 28 days prior to the event date unless the changes have been requested/advised by a responsible authority in writing.
3. The Police Licensing Department and Police Ops Planning shall be notified of the dates of each event every year within three months of the event taking place.
4. Risk assessments carried out by or on behalf of the Licence Holder which relate to the licensing objectives shall be available for inspection by an officer or a Responsible Authority.
5. All staff shall be fully trained to perform their role. Relevant operational staff will also be trained in the contents of the premises licence including times of operation, licensable activities, and all conditions.
Training shall be recorded in documentary form that will be available for inspection at the request at all reasonable times by an authorised officer from a relevant responsible authority. The records will be retained for at least 12 months.
6. An incident book or log shall be maintained to record any activity of a violent, criminal, or anti-social nature. The record will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident. The incident book or log shall be available for inspection at all reasonable times by an authorised officer of the relevant responsible authority. The records will be retained for at least 12 months.
7. The services of a professional security company using registered SIA staff must be provided. The premises licence holder shall work with them in the planning and execution of the event to ensure that the site is properly managed at all times.
8. All security must be SIA trained and wear identifiable staff uniform and have their SIA badges on display.
9. An adequate number of licensed door supervisors shall be on duty as appropriate to any risk assessment.
10. Radio communication must be used across the site for all key members of the Event Management Team, including security, medical and production.
11. At all times that the premises are open to the public for licensable activities, all staff of the premises licence holder who are on-duty at the premises, including all door supervisors, and all on-duty festival managers must have completed Action Counters Terrorism (ACT) Awareness e-learning training.
12. In addition, the premises licence holder shall instruct all other contractors that it shall be a requirement of their contract to ensure that all relevant staff in their employment who shall be working at the premises when licensable activities are taking place to undertake the ACT e-learning training.
13. There must be a documented security assessment, which must incorporate counter terrorism measures for the premises. The assessment shall be routinely reviewed and must be reviewed following the elevation of the change of the national threat level. All reviews shall be documented.
14. No customers shall be allowed to bring alcohol onto the licensable area, either in sealed or open containers.
15. No alcohol will be permitted to leave the licensed area.
16. Only polycarbonate or other non-glass vessels shall be used to dispense beverages to customers within the identified Iicensed area.
17. A written drugs policy shall be in place and operated at the premises. It must detail the actions taken to minimise the opportunity to use or supply illegal substances within the premises. The policy must be made available for inspection and copying upon request by an authorised officer of a responsible authority.
18. The premise will have a written vulnerability and safeguarding policy, which all members of staff will be directed to read and sign that they have read the policy. The policy must be made available for inspection and copying upon request by an authorised officer of a responsible authority.
19. A professional Event Medical Services Company shall be retained to look after the event medical safety cover and will provide an adequate number of first aiders and first aid equipment in relation to the occupancy and risk assessments.
20. There will be a detailed traffic management plan produced to minimise the impact of traffic in the area.
21. No unaccompanied children under 16 years of age shall be allowed on the premises at any time.
22. There will be in place a written age verification policy in relation to the sale or supply of alcohol, which will specify a Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who appear to be under 25 years of age, attempting to purchase alcohol, to produce identification. The only acceptable identification documents will be:
- A photo driving licence
- A passport
- An identification card carrying the PASS hologram
Unless such identification is produced the sale of alcohol must be refused. This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of children under 18.
Public safety
1. Specific meetings with emergency services for individual events including liaison and presentations to the Events Safety Advisory Group (ESAG) as required.
2. Adherence to the Purple Guide to Health, Safety and Welfare at Music and other Events regarding all levels of security and stewarding staffing, policing for public provision.
3. Adherence to HSE Managing Crowds Safety Guidance.
4. Production of all relevant documentation -risk assessment, fire risk assessment, evacuation plan, site maps, emergency procedures, communication list.
5. Maintaining of emergency access points, fire lanes and hydrants. Follow relevant codes of practice regarding: marquees, fireworks, bonfires, laser shows, fire extinguishers.
6. Vehicle movement on site will be suspended before the site is open to the public.
7. On site health and safety inspections to be permitted where required.
8. Provision of toilets and catering facilities.
9. Contracted stewarding, medical and stewarding companies at events.
10. Emergency lighting on site where necessary.
11. To permit PCC checking sub-contractors documentation and/or test certificates for food hygiene, LPG, insurance.
The prevention of public nuisance
1. The noise levels as agreed with the ESAG and specified in the Event Management Plan will form the licence conditions for the event.
2. Consideration of the impact for local residents and businesses given.
3. Construction and de-rig of events to be carried out within the hours approved by the Council and in accordance with specified requirements.
4. Post event litter arrangements to be in place litter pick and waste removal.
5. Events to finish by 23.00hrs to reduce anti-social behaviour.
6. Hush generators only to be used overnight.
7. Traffic management plan to be in place for all large events and events which incur road closures.
8. To work with Police, PCC Highways and Transport Teams regarding the implementation of Traffic Management plans.
The protection of children from harm
1. Lost children provision on site.
2. DBS checked staff to deal with this provision.
3. Facility to have announcements as laid out in the guidance forms.
4. Hoe events are socially inclusive and family orientated.
5. Liaison with police on site/social services out of hours team.
6. Stewards and security patrols to assist and aid.
7. A Personal Licence Holder will be on site throughout the time alcohol is being sold.
8. All alcohol sales will be subject to a Challenge 25 policy.
9. All relevant staff will be trained in the Challenge 25 policy.
10. Training will be documented and available for inspection by relevant authorities.
11. The retail sale of alcohol shall only be permitted on the premises at a pre-planned event where the notice required under the condition agreed with the Police in Annex 2. Such a condition should include the name and contact details of the DPS at least 4 weeks prior to the event.