ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
Conditions imposed by the Environmental Health Representative
The Live music in the garden shall cease no later than 23.30hrs
Steps taken to promote the four licensing objectives
General
Ground floor:-
Fursdon Suite function room - 200
Conference Room function room (formerely the gymnasium) - 100
Bar / Restaurant area - 100
First floor:-
Hayloft function room - 100
Prevention of Crime and Disorder
All drinks will be sold or supplied either in bottles of dispensed into toughened glass drinking vessels.
Winding down period - During the last 15 minutes of licensable activities the tempo and volume of live or recorded music will be reduced to provide a winding down period.
No customers carrying open or sealed bottles or glasses will be admitted to the premises at any time.
All bottles and glasses will be removed from public areas as soon as they are finished with or empty.
Drinks promotions - irresponsible drinks promotions will not be permitted.
Customers will be able to purchase alcoholic drinks in the following minimum measures without the premises upselling:-
Spirits - gin, rum, whisky and vodka in 25ml or 35ml or multiples thereof.
Beer and cider, half a pint or multiples of half a pint.
Wine 125mm or 175ml or multiples thereof.
Drugs - an anti drug policy agreed by the police and local authority will be in force and a secure facility to store controlled drugs will be available.
A detailed “Customer code of conduct” poster will be displayed warning customers that if they act in an inappropriate manner, they could be barred from all licensed premises in the vicinity.
The premises will be a member of Pub-watch and a representative will attend Pub-watch meetings and participate in all initiatives.
A policy will be in force for the management of large groups, i.e. hen and stag parties. The group will be required to nominate a responsible person to liaise with staff.
An incident book and record details of all instances of public disorder.
Sanitation
Adequate and separate toilet accommodation shall be
(a) maintained for both sexes and provide disabled access, namely:-
Female wc’s 5; wash h/b 3; disables wc’c 1; male wc’s 2; urinals 5; whb’s 3. and be
(b) free of charge,
(c) kept clean and in proper working order, and
(d) inspected at regular intervals whilst the premises are open to the public.
Suitable washing facilities in toilet accommodation shall be provided, including provision and maintenance of an adequate supply of hot water, toilet paper in holders or dispensers, soap and suitable hand drying facilities.
Toilets to be checked regularly, cleaned and cleared of bottles and glasses.
Public Safety
Workplace Regulations - (for premises where persons are employed).
The fire safety measures with which the premises are provided , will be maintained in good working order, and their adequacy will be determined on a regular basis, by the carrying out of fire risk assessment, as required by, and in accordance with the Fire Precautions (Workplace) Regulations. We understand that the safety of occupants is also influenced by numbers of persons present, their disposition and the activities taking place, and therefore undertake to maintain a safe occupancy level.
Fire safety (checklist) -
• All exit doors will be easily openable without the use of a key, card, code or similar means and will be available for egress while the public are on the premises.
• If fitted with panic bolts, be conspicuously marked “PUSH BAR TO OPEN”, and such bolts shall have been tested and be in good working order, and shall open the door with horizontal pressure on the crossbar.
• Means of escape will be maintained unobstructed, immediately available and clearly identifiable.
• Exit doors will be regularly checked to ensure they function satisfactorily. records of these checks will be kept and produced on request.
• Any removable security fastenings will be removed whenever the premises are open to the public or staff.
• All floor coverings will be secured and maintained so that they will not ruck.
• Hangings, curtains and temporary decorations will be maintained in a flame retardant condition.
• Upholstered seating will be fire retardant and compliant with current fire safety regulations.
• Curtains, hangings and temporary decorations will not obstruct exits, fire safety signs or fire-fighting equipment.
• Notices detailing the actions to be taken in the event of fire or other emergency will be prominently displayed and maintained in good condition.
• Access will be provided for emergency vehicles and this access will be kept clear and free from obstruction.
• An evacuation policy will be in place that is to the satisfaction of the fire authority. All staff members will be trained in the evacuation policy.
• Exit doors will open outwards (or will be secured in the open position).
Fire Safety
Procedure in event of fire
The Licensee shall be responsible for staff training in respect of fire precautions and fire and evacuation procedures, and a record of staff training shall be kept in the Fire Log Book. Training shall include:
(a) the action to be taken on discovering a fire and on hearing the fire alarm;
(b) raising the alarm and calling the fire service;
(c) the location and use of fire fighting equipment;
(d) knowledge of escape routes; and
(e) evacuation of the building to an assembly point at a place of safety.
Notices shall be displayed at suitable positions on the premises stating in concise terms the action to be taken on discovering a fire and on hearing the fire alarm.
External access provided for emergency vehicles shall, in respect of areas over which the Licensee has control, be kept free from obstruction at all times.
All exits and exit routes shall be clearly indicated by notices and kept free from obstruction at all times.
Fire hazards and fire precautions
Any fire alarm and fire fighting equipment, including detectors and sprinklers, provided shall be maintained in efficient working order and tested to the satisfaction of the Licensing Authority and the fire authority, with details of tests recorded in the Fire Log Book.
Fire drills and staff training must be conducted to the satisfaction of the Fire Authority and details recorded in the Fire Log Book by the person conducting the drill.
A system of emergency lighting shall be provided and shall illuminate all escape routes. The system shall operate automatically on failure of the normal lighting or be on at all times, and shall be maintained in efficient working order and tested at specified intervals to the satisfaction of the Licensing Authority and the fire authority, with details of tests recorded in the Fire Log Book.
Electrical system - the electrical system, including portable appliances will be inspected and tested annually by a competent person to ensure safety.
Where temporary electrical equipment is to be used, a suitable circuit breaker device will be installed to cover this equipment. The circuit breaker should operate at a current not exceeding 30 ma and should comply with BS4293. The device will be tested monthly and tests will be recorded. Temporary electrical wiring and distribution systems will not be installed unless inspected by a suitably qualified electrician. Temporary electrical wiring and distribution systems will comply with BS7671 or where applicable BS7909.
Gas system - The gas system including appliances will be inspected and tested by a Corgi Registered gas engineer annually and a satisfactory gas safety certificate will be obtained, all safety certificates and inspection reports will be kept on site and made available for inspection by officers of relevant statutory bodies.
Free drinking water will be available at all times.
Disabled people - When disabled people are present, adequate arrangements will exist to enable their safe evacuation in the event of an emergency.
First aid - At all times there will be adequate first aid arrangements. Arrangements for first aid provision include a first aid box an adequate and appropriate supply of first aid equipment and materials will be available for the use of patrons. Suitable protective equipment will be provided to deal with hypodermic needles, blood spillages and other body fluids. Procedures will be in place to ensure that body fluids are dealt with in a safe manner to avoid the risk of communicable disease.
Addressing patrons - A means of addressing patrons during operating hours, which can be heard above entertainment, or a means of interrupting the entertainment to make important safety announcements will be available.
Noise -
Noise or vibration will not emanate from the premises such as to cause persons in the neighbourhood to be unreasonably disturbed.
Suitable signage at all relevant exits requesting that patrons make as little noise as possible when leaving the premises shall be displayed.
Patrons will be asked not to stand around talking in the street outside the premises or any car park; and asked to leave the vicinity quickly and quietly.
An announcement will be made prior to closing requesting patrons’ co-operation in leaving the premises and vicinity as quietly and quickly as possible.
A senior member of staff (manager) will assess the impact of any noisy activities on neighbouring residential premises at the start of the activity/entertainment and periodically throughout the activity/ entertainment.
The volume of amplified sound used in connection with the entertainment shall at all times be under the control of the management.
Responsibility of Licensee.
The Licensee, or the nominated person, shall
(a) be in charge of and be on the premises during the whole of the time that licensable activities are provided while members of the public are on the premises;
(b) not engage in any activities which will prevent him from exercising general supervision of the premises;
(c) ensure that when the public are on the premises adequate numbers of attendants as specified in writing by the Council are on duty and that, if the Council does not specify a particular number of attendants, adequate numbers of attendants will be on duty if there is compliance with the numbers set out in the following table:
Maximum number of members of the public to be admitted Number of attendants
1 - 250 2
251 - 500 3
(d) ensure that all attendants are properly trained and instructed in the safe and efficient running of the premises and effectively carry out their duties;
(e) ensure that all licensable activities stop immediately and the public be required to leave the premises in the event of any situation arising which is likely to prejudice public safety; and
(f) have absolute responsibility for ensuring compliance with all conditions attached to the Premises Licence.
The Licensee must be satisfied that any nominated person is aware of the conditions of the licence and understands the need for them to be complied with.
General Safety
Overcrowding in any part of the premises so as to interfere with the safety or comfort of the public shall not be permitted.
The Licensee shall ensure that a notice, in a format prescribed by the Licensing Act 2003, is displayed in a prominent position so as to be visible and easily understood at the entrance to the premises, indicating the maximum number of persons that in total may be present on the premises. Where the Licensing Authority has specified numbers for particular parts of the premises, the Licensee shall ensure that notices, in a format prescribed by the Licensing Act 2003, are displayed at the entrance to those parts, indicating the maximum number of persons that may be present there at any one time.
The premises will have a valid certificate of examination (where appropriate) which shall be retained on the premises and produced on request to an authorised officer of the Local Authority, Licensing Authority or the Devon Fire & Rescue Service:
boilers;
electrical installations;
emergency lighting; and
extinguishers
Prior to any licensable activities taking place at the premises, the Licensee shall take out a reasonable level of public liability insurance and shall display the certificate in a conspicuous position on the premises and to produce the certificate upon request to an authorised officer of the Local Authority, Licensing Authority or Devon & Cornwall Constabulary.
Prevention of Public Nuisance
Noise from plant and machinery
Provision of mechanical ventilation and air conditioning systems will not allow noise breakout from the premises or cause a nuisance by its operation. Where plant and machinery has the potential to cause a noise problem it will be positioned in such a way that the building structure provides as much screening as possible for nearby noise-sensitive properties. Alternatively, or additionally, control measures such as acoustic enclosures, acoustic louvers, silencers, or additional acoustic screening will be considered.
Regular maintenance will be carried out on all plant and machinery to ensure that noise disturbance from such sources is kept to a minimum.
Delivery/collection/storage activities-
The delivery of goods is restricted to the following times between 7 am and 10 pm
The handling of beer kegs, bottles and other similar items will not take place when the noise generated could cause a nuisance particularly outside buildings.
The movement of bins and rubbish outside the premises will be kept to a minimum after 10pm.
Control of light pollution -
The use of lighting in external areas will cease at dusk except for health and safety or security reasons.
Flashing or bright lights will only be placed in positions that do not cause a nuisance to neighbours or passing traffic.
Conduct of Premises
The Licensee or nominated person shall ensure that any noise on or emanating from the premises shall not
(a) cause any injury to the health of persons present on the premises; or
(b) cause annoyance or nuisance to occupiers of premises in the vicinity.
The Licensee or nominated person shall take all reasonable steps to prevent annoyance or nuisance by persons leaving the premises and shall undertake such monitoring, if any, in this respect as may be required by the Council.
The Licensee shall ensure that no unlawful activity in connection with or arising out of the use of the premises as permitted by the licence shall take place on the premises.
No person shall be refused admission to the premises on the grounds of age (unless an age-related event), sex (unless a single-sex event), sexual orientation, disability, race, colour, religion, or ethnic or national origins and the management shall comply with all race relations, equal opportunities and anti-discrimination legislation.
Protection of Children from Harm
A proof of age policy agreed by the police and local authority will be enforced.
Signs will be displayed adjacent to AWP machines indicating that ‘No person under 18 years of age is allowed to play the machines’.