ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
a) General - all four licensing objectives (b,c,d,e)
List here steps you will take to promote all four licensing objectives together.
1) We have a capacity limit of 100 to prevent overcrowding which could lead to crime and disorder.
For off-site sales:
1. Alcohol can only be ordered for delivery to a residential or business address and not to a public place.
2. Full address details, including postcode, must be given when placing an order for alcohol.
3. At the time an order for alcohol is placed a declaration will be required from the person placing the order that the person is over 18 years of age.
4. Customers will be reminded that it is a criminal offence for a person under 18 to purchase or attempt to purchase alcohol and that it is also an offence to purchase alcohol on behalf of a person under 18.
5. All licence conditions pertaining to the online sale of alcohol must be part of the ‘Terms and Conditions’ which must be displayed on the website or any other promotional material and expressly brought to the attention of the buyer at the time of ordering in particular the right and obligation of the driver to refuse delivery in specified circumstances.
6. Drivers will not deliver alcohol to any person anywhere other than at the address given when the order was placed.
7. No Cash sales or payment on delivery.
8. Alcohol delivery will be refused if the driver considers the person receiving the delivery to be under the influence of alcohol or drugs.
9. If a delivery driver considers the recipient of alcohol to appear under 25, recognised photographic identification (refer to mandatory conditions) will be requested and must be provided evidencing the recipient to be at least 18 years of age before any alcohol is handed over.
10. All alcohol delivery drivers will be 18 years or over.
11. A refusal/incident/accident books must be kept at the licensed premises.
12. Training surrounding the procedures for online alcohol orders and alcohol deliveries will be undertaken.
13. Training shall be recorded in documentary form and shall be regularly refreshed at no greater than 6 month intervals. Training records shall be made available for inspection and copying at reasonable times upon request of an authorised officer of a responsible authority.
b) The prevention of crime and disorder
The premise will have a written vulnerability and safeguarding policy, which all members of staff will be directed to read and sign that they have read the policy A written drugs policy shall be in place and operated at the premises. It must detail the actions taken to minimise the opportunity to use or supply illegal substances within the premises. The policy must be made available for inspection and copying upon request by an authorised officer of a responsible authority.
The premises shall install operate and maintain a digital colour CCTV system to the satisfaction of the Police and Local Authority. As a minimum, the system must:
1. Cover all public areas of the licensed premises including entry and exit points.
2. Record clear images permitting the identification of individuals, and in particular enable facial recognition images (a clear head and shoulder image) of every person entering and leaving in any light condition.
3. Continually record whilst the premises are open for licensable activities and during all times when customers remain on the premises.
4. Have a constant and accurate time and date generation.
5. Store recordings for a minimum period of 28 days with date and time stamping.
6. Viewable copies of recordings will be provided on request to police and local authority officers as soon as is reasonably practicable and in accordance with the General Data Protection Regulation Data protection Act 2018 (or any replacement legislation). A staff member from the premises who is conversant with the operation of the CCTV system shall be on the premises at all times when the premises are open.
This staff member must be able to provide an authorised officer of a responsible authority copies of recent CCTV images or data with the absolute minimum of delay when requested (in accordance with the Data Protection Act 2018 or any replacement legislation).
The requirement for door supervisors and numbers required will be assessed and recorded by the Designated Premises Supervisor for all licensable activities. This must be made available for inspection and copying upon request by an authorised officer of a responsible authority
7. Alcohol and soft drinks will be served in plastic or toughened glasses.
8. Where glass bottles are to be used the contents will be decanted into plastic or toughened glasses where it is not intended that the contents are to be consumed direct from the bottle.
9. Customers will not be permitted to take open containers of alcohol or soft drinks from the premises.
10. All bottles and glasses are to be removed from public areas as soon as the contents have been drunk or are empty.
11. Bottle bins for collection or empty bottles will not be accessible to members of the public.
12. We have a proof of age policy that has been formulated in discussion with the Police and the Licensing Authority.
13. All-inclusive nights or other irresponsible drinks promotions will not be permitted.
14. A detailed “Customer Code of Conduct” poster is conspicuously displayed warning customers that if they act in an inappropriate manner they could be barred from all licensed premises in the vicinity. This will also apply to inappropriate interaction with the stilling equipment at the venue.
15. Any restrictions on the admission of children to the premises will be conspicuously displayed outside the premises.
16. We have a policy on the safe management of large groups, i.e. hen and stag parties.
c) Public safety
1. We have conducted a suitable Fire Risk Assessment at the premises and implemented the necessary control measures.
2. All exit doors are easily operable without the use of a key, card, code or similar means.
3. Exit doors are regularly checked to ensure they function satisfactorily.
4. Records of all these checks are kept and can be produced on request.
5. All removable security fastenings are removed whenever the premises are open to the public or staff.
6. All fire doors are maintained unobstructed and effectively self-closing and will not be held open other than with approved devices.
7. Fire resistant doors to service shafts, ducts and cupboards are kept locked shut.
8. Step and stair edges are appropriately highlighted so as to be conspicuous.
9. Hangings, curtains and temporary decorations are maintained in a flame retardant condition.
10. Upholstered seating is fire retardant and complies with current fire safety regulations.
11. Curtains, hangings and temporary decorations are located so as not to obstruct exits, fire safety signs or fire-fighting equipment.
12. Notices detailing the actions to be taken in the event of fire or other emergency are prominently displayed and maintained in good condition.
13. Fire drill and emergency lighting tests are to be conducted monthly. Records of these tests are available upon request.
14. All fire exits and means of escape are signed in accordance with BS5499: Part 1: Specification for Fire Safety Signs : 1990.
15. An evacuation policy is in place that is to the satisfaction of the Fire Authority. All staff members have been trained in fire and emergency evacuation procedures.
16. Wall and ceiling finishes are fire resistant to the appropriate standard.
17. Exit doors open outwards or are secured in the open position if this is not the case.
18. Adequate arrangements exist to enable the safe movement within the premises of disabled people and their safe evacuation in the event of an emergency.
19. Adequate and appropriate First Aid equipment and materials are available on the premises.
20. In the absence of adequate daylight suitable and sufficient artificial lighting is provided and maintained in any area accessible to the public.
21. A policy is in place for escorting all patrons from the premises to a licensed taxi or private hire vehicle should a request be made.
22. We operate a complete no smoking policy at the premises.
d) The prevention of public nuisance
1. The on-sale of alcohol is restricted to pre-booked groups only.
2. When the premises is open to pre-booked groups a suitable bin will be provided for the collection of smoking related litter.
3. The Premises Licence Holder, Designated Premises Supervisor or nominated person, shall ensure that measures shall be put in place to remove litter or waste arising from customers. The front of the premises must be cleaned before opening to trade and at closing time to remove any litter.
4. A sales refusal register shall be maintained to include details of all alcohol sales refused and the
reason for refusal. The refusals register shall be made available to an authorised officer of a responsible authority on request.
5. A noise management plan has been devised and is in operation at the premises.
6. Noise or vibration from the premises will be maintained at a level that will not be audible at the façade of any neighbouring noise sensitive premises.
7. Doors and windows will be kept closed when regulated entertainment is taking place.
8. All windows are double glazed to minimise the breakout of noise.
9. Prominent, clear and legible notices are displayed at all exits requesting patrons to respect the needs of local residents and to leave the premises and the area quietly.
10. The use of explosives, pyrotechnics and fireworks of a similar nature which could cause disturbance in surrounding areas is not permitted.
11. Disposal of empty bottles into waste receptacles outside the premises will not be permitted to take place between the hours of 23:00 hrs and 07:00 hrs to minimise disturbance to nearby occupiers.
12. For the final hours of opening the music is reduced in volume and is discernibly quieter.
13. The playing of live or recorded music in garden or outside seating areas of the premises is not permitted.
14. All fixed plant and equipment at the premises e.g. ventilation systems that produce significant levels of noise are fitted with appropriate means of noise suppression and are restricted in their use so as to minimise disturbance to any neighbouring noise sensitive premises.
15. All ventilation and extract systems are designed and maintained so as to prevent noxious smells causing a nuisance to nearby properties.
16. Refuse receptacles are cleaned with disinfectant at least weekly.
17. All external lighting, including floodlighting, is directed away from adjacent occupiers.
e) The protection of children from harm
1. The premises operates a proof of age policy that has been agreed by the police.
2. All staff and delivery drivers shall be trained in the legality and procedure of alcohol sales, using the SWERCOTS on-line training pack or equivalent, prior to undertaking the sale of alcohol and then at least every six months.
3. Training shall be signed and documented and training records will be kept on the
premises and be made available to an authorised officer of a responsible authority on request.
4. The documentation relating to training should extend back to a period of three years and should specify the time, date and details of the persons both providing the training and receiving the training.
5.The Premises Licence Holder or Designated Premises Supervisor shall have a written age verification policy in relation to the sale or supply of alcohol. This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of children under 18s and will specify a Challenge 25 proof of age requirement before sales of alcohol are made as approved by the Plymouth City Council Trading Standards responsible authority.
6. The Licence Holder or Designated Premises Supervisor shall ensure that new bar staff, supervisors and managers receive induction in the legality and procedure of alcohol sales, prior to undertaking the sale of alcohol. Training shall be signed and documented and training records be made available to an enforcement officer on request.