ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
An Event Management Plan (EMP) (including Noise Management Plan), Risk Assessments, Site Plan, Crowd Management Plan, Fire Safety Risk Assessments, Medical Plan and Alcohol Management Plan will be made available to the local Safety Advisory Group no later than 2 months prior to the event date.
So far as is reasonably practicable the Premises Licence Holder shall ensure that the event is run in accordance with the Event Management Plan and no changes may be made to this plan after 28 days prior to the event date unless the changes have been requested/advised by a responsible authority.
The EMP will form part of the premises licence conditions and it will be the responsibility of the licence holder to ensure these are complied with.
All events planned will take into consideration the guidelines laid down in the Purple Guide, Fire Reform Act and all other relevant guidance and legislation.
The safe capacity of the site should be worked out in conjunction with the Fire reform act and Purple guide where Evacuation Time, Escape route capacities, Exit flow rate and Occupancy levels should be considered in conjunction with the amount of infrastructure present.
The prevention of crime and disorder
All staff shall be fully trained to perform their role. They will also be trained in the contents of the premises licence including times of operation, licensable activities, and all conditions.
Training shall be recorded in documentary form that will be available for inspection at the request at all reasonable times by an authorised officer from a relevant responsible authority. The records will be retained for at least 12months.
All staff shall be trained in the requirements of the Challenge 25 policies.
In the absence of the Designated Premises Supervisor there will be a member of staff on site who is a Personal Licence Holder who will be nominated and identifiable and be responsible to conduct the duties of a Designated Premises Supervisor.
An incident book shall be maintained to record any activity of a violent, criminal, or anti-social nature. The record will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident. The incident book shall be available for inspection at all reasonable times by an authorised officer of the relevant responsible authority. The records will be retained for at least 12 months.
All staff shall be suitably trained in the operating procedures for refusing service to any person who is drunk or is under-age or appears to be under-age. Training shall be recorded in documentary form and those records will be available for inspection at the request at all reasonable times by an authorised officer from a relevant responsible authority. The records will be retained for at least 12 months.
The services of a professional security company using registered SIA staff must be provided. The premises licence holder shall work with them in the planning and execution of the event to ensure that the site is properly managed at all times.
An adequate number of licensed door supervisors shall be on duty as appropriate to any risk assessment.
All security must be SIA trained and wear identifiable staff uniform and have their SIA badges on display.
A written drugs policy shall be in place and operated at the premises. It must detail the actions taken to minimise the opportunity to use or supply illegal substances within the premises. The policy must be made available for inspection and copying upon request by an authorised officer of a responsible authority.
The premise will have a written vulnerability and safeguarding policy, which all members of staff will be directed to read and sign that they have read the policy. The policy must be made available for inspection and copying upon request by an authorised officer of a responsible authority.
Only polycarbonate or other non-glass vessels shall be used to dispense beverages to customers within the identified licensed area.
No customers shall be allowed to bring alcohol onto the licensable area, either in sealed or open containers.
No alcohol will be permitted to leave the licensed area.
The prevention of public nuisance
Liaise with Public Protection regarding environmental regulations, noise levels.
A Noise management Plan will be provided for each event.
Consideration of the impact for local residents and businesses will be given
Construction and de-rig of events not to be carried out between 21.30 and 07.00hrs.
Post event litter arrangements to be in place litter pick and waste removal.
Hush generators only to be used overnight.
Public safety
The EMP, Risk Assessments, Crowd Management Plan and other supporting documents contain full details of how the event will be managed, operated, controlled, and delivered so to promote public safety and, amongst others, cover the following subjects:
• General Site Safety
• Pedestrian Safety & Traffic Management
• Medical Provision on Site
• Fire Safety
A professional Event Medical Services Company shall be retained to look after the event medical safety cover and will provide an adequate number of first aiders and first aid equipment in relation to the occupancy.
At all times that the premises are open to the public for licensable activities, all staff of the premises licence holder who are on-duty at the premises, including all door supervisors, and all on-duty festival managers must have completed Action Counters Terrorism (ACT) Awareness e-learning training.
There must be a documented security assessment, which must incorporate counter terrorism measures for the premises. The assessment shall be routinely reviewed and must be reviewed following the elevation of the change of the national threat level. All reviews shall be documented.
The protection of children from harm
Lost children provision on site, if required - DBS checked staff to deal with this provision.
There will be in place a written age verification policy in relation to the sale or supply of alcohol, which will specify a Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who appear to be under 25 years of age, attempting to purchase alcohol, to produce identification. The only acceptable identification documents will be:
- A photo driving licence
- A passport
- An identification card carrying the PASS hologram
Unless such identification is produced the sale of alcohol must be refused. This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of children under 18.
All bar staff, supervisors and managers shall be trained in the legality and procedure of alcohol sales, using the on-line training pack or equivalent, prior to undertaking the sale of alcohol and then at least every six months. Training shall be signed and documented, and training records will be kept on the premises and be made available to an authorized officer of a responsible authority on request. The documentation relating to training should extend back to a period of three years and should specify the time, date, and details of the persons both providing the training and receiving the training.
A sales refusal register shall be maintained to include details of all alcohol sales refused and the reason for refusal. The refusals register shall be made available to an authorized officer of a responsible authority on request.