ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
An Event Safety Management Plan (including Noise Management Plan), Risk Assessments, Site Plan, Crowd Management Plan, Fire Safety Risk Assessments, Medical Plan and Alcohol Management Plan will be made available to the local Safety Advisory Group no later than 2 months prior to the annual event date each year.
The event location is in an area that is self-contained and largely out of the way so the ability of the organisers to meet the four licensing objectives are made that very much easier.
The prevention of crime and disorder
The Event Safety Management Plan, Risk Assessments and other supporting documents contain full details of how the event will be managed, operated, controlled and delivered so to prevent crime and disorder and, amongst others, cover the following subjects:
• Event Planning and Management
• The Control of the Sale of alcohol e.g. use of plastics etc.
• SIA led Crowd Management, Security and Stewarding
• Access Control, Searching Policy, Conditions of Entry, Fences & Barriers etc.
• Emergency Planning
Public safety
The Event Safety Management Plan, Risk Assessments, Crowd Management Plan and other supporting documents contain full details of how the event will be managed, operated, controlled and delivered so to promote public safety and, amongst others, cover the following subjects:
• General Site Safety
• Pedestrian Safety & Traffic Management
• Medical Provision on Site
• SIA Led Crowd Management, Security and Stewarding
• Access Control, Searching Policy, Conditions of Entry, Fences & Barriers etc.
• Emergency Planning
• Fire Safety
The prevention of public nuisance
The Event Safety Management Plan, Risk Assessments, Crowd Management Plan and other supporting documents contain full details of how the event will be managed, operated, controlled and delivered so to prevent public nuisance and, amongst others, cover the following subjects:
• Noise Management and PA systems
• SIA Led Crowd Management, Security and Stewarding e.g. dispersement.
• Access Control, Searching Policy, Conditions of Entry, Fences and Passes
• Toilet provision and cleansing
• Refuse and Waste Management
The protection of children from harm
The events are strictly over 18's event and the organiser's operate to a Challenge 25 policy for entry to the event and bar service, therefore having two safety measures to prevent under 18 attendance. Valid ID Is required for entry if requested (if customers look under 25 years old), and these are (1) a current, in-date passport and (2) a current and in date driving licence. The event does not accept photocopies or expired documents.
1. All bar staff shall be fully trained to perform their role. They will also be trained in the contents of the premises licence including times of operation, licensable activities.
2. Training shall be recorded in documentary form that will be available for inspection at the request at all reasonable times by an authorised officer from a relevant responsible authority.
3. Any person managing or supervising staff in the sale of alcohol or other licensable activity in the absence of the DPS shall be the holder of a personal licence obtained from a nationally recognised body
4. All staff shall be trained in the requirements of the Challenge 25 policies.
5. An event log shall be maintained to record any activity of a violent, criminal or anti-social nature. The record will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident.
6. The number of SIA licensed door supervisors employed shall be in accordance with the following ratio: A minimum of 2 door supervisors will be employed for the first 100 customers and one door supervisor for every 100 thereafter.
7. SIA licensed door supervisors engaged in searching persons shall be fully trained in the use of their powers to do so.
8. No open vessels containing alcohol to be taken from the licensable area.
9. No drinks to be served in glass containers.
10. There will be in place a written age verification policy in relation to the sale or supply of alcohol, which will specify a Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who appear to be under 25 years of age, attempting to purchase alcohol, to produce identification.
11. The only acceptable identification documents will be:
- A photo driving licence
- A passport
- An identification card carrying the PASS hologram
12. Unless such identification is produced the sale of alcohol must be refused. This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of children under 18.
13. An alcohol sales refusal register shall be kept at the premises and be maintained to
include details of all alcohol sales refused. The register will include:
i. the date and time of refusal
ii. the reason for refusal
iii. details of the person refusing the sale
iv. any other relevant observations.
14. The refusals register will be made available for inspection and copying on the request of an authorised officer of a responsible authority. All entries must be made within 24 hours of the refusal.