Plymouth Speedway

St Boniface Arena, Coypool Road, Plymouth, Devon, PL7 4NW

Withdrawn application 082059 which is a Variation Application for Premises Licence

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• the sale by retail of alcohol
• a performance of a play
• an exhibition of a film
• a performance of live music
• any playing of recorded music
• a performance of dance

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS (PREMISES LICENCE - ON & OFF SALES)

   

  All supplies of alcohol

   

  1. No supply of alcohol may be made under this Premises Licence-

   

  (a)              at a time when there is no Designated Premises Supervisor in respect of the Premises Licence, or

  (b)              at a time when the Designated Premises Supervisor does not hold a Personal Licence or his Personal Licence is suspended.

   

  2. Every supply of alcohol under the Premises Licence must be made or authorised by a Person who holds a Personal Licence.

   

  Irresponsible drinks promotions

   

  1.The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

   

  2. In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -

   

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to -

   

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

   

  (b)               provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

   

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

   

  (d)               selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

   

  (e)               dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  3. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  Age verification policy

   

  1. The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

   

  2. The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

   

  3. The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -

   

  (a)               a holographic mark, or

  (b)               an ultraviolet feature.

   

  Alcoholic drink measures

   

  1. The responsible person must ensure that-

   

  (a)              Where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

   

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

   

  (b)              these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

   

  (c)              where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

  Permitted price

   

  1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2. For the purposes of this condition -

   

  (a)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

   

  (b)              “permitted price” is the price found by applying the formula P = D + (DxV) where:

   

  (i) P is the permitted price

  (ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of Value Added Tax chargeable in relation to the alcohol as if the Value Added Tax were charged on the date of the sale or supply of the alcohol;

   

  (c) “relevant person” means, in relation to a premises licence -

   

  (i)   the holder of the premises licence,

  (ii)  the designated premises supervisor (if any)

  (iii) the personal licence holder who makes or authorises a supply of alcohol;

   

  (d) “relevant person” means, in relation to a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e)              “Value Added Tax” means Value Added Tax charged in accordance with the Value Added Tax Act 1994.

   

  3. Where the permitted price given by Paragraph (b) of paragraph (2) would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4. (1) Sub-paragraph (b) below applies where the permitted price given by Paragraph (b) of paragraph (2) on a day (―the first day‖) would be different from the permitted price on the next day (―the second day‖) as a result of a change to the rate of duty or value added tax.

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  Maximum 4 events per year - events on a Monday only to take place on Bank Holiday weekends.

   

  Conditions Agreed with the Police Licensing Authority

   

  The prevention of crime and disorder

   

  1.              No glass or bottles containing alcohol will be permitted in any outside area.

   

  2.              No alcohol will be kept at the premises from 7 days after the end of the speedway season to 7 days before the start of the next season.

   

  The protection of children from harm

   

  1.              Any person who looks or appears to be under the age of 25 years shall be asked to provide identification that they are over 18years. The following are the only forms of identification acceptable:

                UK photo driving licence

                Passport

                PASS accredited cards

   

   

  Conditions agreed with the Police Licensing Authority: Variation to licence January 2015

   

  General 

   

  For events under the new permissible activity, the following will be in place:

  The sale of alcohol would still only be at a bonafide Speedway event under the new licensable activity requested/ training.

  The Licencing objectives and full detail of the safety procedures to be adhered to for the new permissible activity will be submitted as a full Event Safety Management Plan (ESMP- a draft version is submitted alongside this application) and notifications to the relevant responsible authorities including Fire, Police, Highways, NHS Ambulance Service for the area with final versions submitted at least 8 weeks prior to the event.

   

   

  Prevention of Crime and Disorder -

   

  For events under the new permissible activity, the following will be in place:

  Alcohol

  Speedway Arena will ensure that the Alcohol Policy, as set out in the ESMP and appendices is operated during each event with new permissible activities.

  All staff shall be fully trained to perform their role. The Premises Licence Holder and/or Designated Premises Supervisor shall ensure that all staff are trained in the legality and procedure of alcohol sales, using the SWERCOTS on-line training pack or equivalent, the contents of the premises licence including times of operation, licensable activities and all conditions prior to undertaking the sale of alcohol and then at least every 12 months.

  Training of staff shall be recorded in documentary form that will be available for inspection at the request at all reasonable times by an authorised officer from a relevant responsible authority. The records will be retained for at least 3 years.

  No Glass or bottles containing alcohol will be permitted in any outside area

  No drinks containing alcohol will be served in glass

  Free drinking water will be available

  The DPS will ensure that all bars are compliant with all legal requirements and are displaying appropriate signage including:

  Name of Designated Premises Supervisor

  Signage stating that it is an offence to purchase, or attempt to purchase, alcohol if you are under the age of 18, as per Section 149 Licensing Act 2003

  Signage stating that a Challenge 25 scheme is in operation, detailing acceptable forms of ID

  Bar Service

  For each event all bar staff will be over 18 years of age and be trained in the prevention of underage sales to a level commensurate with their duties.

  The premises licence holder shall keep an incident/refusals logbook in which full details of all incidents are recorded.

  Signage notifying customers of the operation of the Challenge 25 scheme shall be displayed at the bars

  A refusal register will be kept for any underage or person refused service. The record will contain the time and date, the reason, the person (if known), the action taken and details of the staff member. The register shall be available for inspection at all reasonable times by an authorised officer of relevant responsible authority. The records will be retained for at least 3 years

  Drinks shall be served in plastic or polycarbonate glasses.

  No alcohol will be kept at the premises from 7 days after the end of the Speedway season to 7 days before the start of the next season.

  Stewarding and Security

  Speedway Arena will carry out an event risk assessment and develop a security operation plan.

  A stewarding plan will be drawn up detailing location and responsibilities of the stewards

  Speedway Arena will ensure that all door supervisors on duty at the premises wear a current identification badge issued by the Security Industry Authority (SIA),to be fully visible on the upper arm.

  Speedway Arena will ensure that an incident logbook is completed throughout the duration of the event, build & break.

   

  Public Safety

   

  For events under the new permissible activity, the following will be in place:

  The Designated Premises Supervisor and/or Responsible Person shall ensure that no open drinking vessel made of glass are taken outside the premises.

  Barriers

  Suitable barriers will be set up across stage frontages and fencing will be used to clearly define ‘front and back of house’ - generators and electrical equipment will be fenced off

  The racing trackway which in this instance is to be used as a stage will be fenced off and secure as per race day.

  Documentation

  The following documents shall be collected in advance and available on site prior to the event opening to the public

  Safety policy, risk assessments and safety method statements for any contractors or

  subcontractors hired to work on the site

  Structural sign offs for all demountable structures

  A fire Risk Assessment will be made and a Fire Management Plan will be made

  Statutory test certificates for any work equipment brought onto site, such as electrical equipment, generators, lifting equipment

  Copies of gas safety certificates (undertaken by a suitably authorised gas safe engineer for gas appliances within the last 12 months) pertaining to all catering gas equipment

  The event organiser shall update the ESMP with details of the planned activities to Plymouth District Council’s Environmental Health Service at least eight weeks prior to the event. This will include all relevant safety certificates and risk assessments

  Event safety

  Speedway Arena will provide a crowd management plan including details of full site evacuation

  Speedway Arena will arrange at least one multi agency incident planning meeting prior to the event.

  Gas and electricity

  Speedway Arena will ensure that all site electrical installations and generators are installed and checked by a competent electrician.

  A site electrical sign off certificate shall be completed before the event opens and re-signed

  off daily along with the other site sign off procedures.

  All Flammable Liquids will be stored in an appropriate facility. No traders will be allowed more than 1 spare gas canister. This storage facility will be out of the public space.

  Medical provision

  A ‘medical needs’ assessment (in accordance with the latest edition of the Purple Guide) will be undertaken to determine the level of medical provision required at the event and will be detailed in the ESMP.

  Individual toilet units, not available for general public use will be sited within the medical compound.

  Speedway Arena will ensure blue light vehicle access to the site is adequate and maintained for the duration of each event.

  In addition to medical cover, Speedway Arena will have multiple first aiders available at any given time and ensure that there are at least four first aiders on shift.  A list of First Aiders and their certification will be kept at the Production Office.

   

  Prevention of Public Nuisance

   

  For events under the new permissible activity, the following will be in place:

  Noise Management Plan

  All events would adhere to ADC authorising body and current noise restriction guidelines. Car parking and audience dispersal is under the existing Speedway arrangements

  Speedway Arena will provide a point of contact to the Council for the duration of the event by nominating a named person and telephone number.

  Noise Management Consultant (NMC) shall produce NMP to monitor noise and advise Speedway Arena.

  The Premises Licence Holder shall ensure that suitably experienced and competent sound engineers are present at the sound control position of each venue for the duration of the

  operating times.

  Traffic Management

  Speedway Arena will put a Traffic Management Plan (TMP) in place to ensure adequate procedures for safe entry and exit of vehicles to and from the site .This plan will also include:

  Internal and external traffic management controls including contingencies

  Plan to minimise traffic congestion

  It will be made clear that attendees are not to park in the local private car parks and business parks as they will be clamped.  People will be encouraged to use the local park and ride facility.

  Green travel plan for those planning to arrive by public transport. 

  Details of road signs to be used.

  Emergency access provision for the entry and exit of emergency service

  Safe means of entry and exit for pedestrians from the car parks

  Onsite vehicle management to ensure safety between vehicles and pedestrians

  A safe drop off and pick up point shall be planned in with the traffic management plan to facilitate safe areas for the dropping off and collection of crew and attendees

  On site speed restrictions in place (5mph) for vehicles and sufficient signage clearly displayed prior to arrival of vehicles.

   

   

  Protection of Children from Harm

   

  For events under the new permissible activity, the following will be in place:

  Notices are to be displayed behind the bar informing patrons of the Challenge 25 policy

  All staff shall be trained in the requirements of the Challenge 25 policies and the operating procedures for refusing service to any person who appears to be under-age

  Lost Children procedure to be developed and followed by trained team members

  Chaperones to work with any u16’s who are there as part of the performance - full details of the Safeguarding Policy will be use and attached as an appendix to the ESMP.

   

   

   

  Conditions agreed with The Trading Standards Authority

   

  1.              All staff should be trained in the legality and procedure of alcohol sales, using the SWERCOTS training pack or equivalent, prior to undertaking the sale of alcohol, and then at least every six months.  Training should be signed and documented and documentation should be made available to an enforcement officer on request.

  2.              Notices should be obtained from the Licensing Police or Safety, Health & Licensing Team, Plymouth City Council publicising the Challenge 25 scheme and shall be clearly displayed on the premises

  3.              A refusals register shall be kept and shall include details of alcohol sales refused and the reason for refusal.  The refusals register should be made available to an enforcement officer on request

   

   

   

   

   

   

• Annex 3 - Conditions attached after a hearing by the licensing authority

   

  None.

   

• ANNEX 4 - PLANS

   

  As Attached

   

Premises Plans

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