ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
The events team have regular and multi-agency meetings with the emergency services, PCC departments and other agencies to plan for and share information regarding each event, cover staffing implementation, environmental issues and cleansing.
All events are planned taken into consideration the guidelines laid down in the Purple Guide, Fire Reform Act and all other relevant guidance and legislation.
Events are socially all inclusive and family orientated.
External event organisers are required to comply with the same standards as for PCC organised events. They are required to complete an event booking form, produce requested documentation and agree to comply with our requirements.
PCC events will have a provision for lost children and DBS checked member of staff.
It will work closely on site with both police and private security to aim to achieve a safe environment.
On events where the retail sale of alcohol is to take place, the contracted company will supply a personal licence holder to become the designated premises supervisor for the duration of the contract.
The police are to be advised in writing of all events using the premises licence where alcohol is being sold. This document shall include the name and contact details of the DPS at least 4 weeks prior to the event. The numbers expected at the event and the number of units and locations of the units being used to retail the sale of alcohol.
The prevention of crime and disorder
The Council will have:
Regular meetings with the police regarding programme of events.
Specific meetings with Police Ops planning for individual events regarding police presence where necessary.
Regular meetings with both Police and PCC licensing officers.
SIA registered private security contracted in as necessary, with appropriate levels of staffing.
Reference to previous year’s events, levels of staffing adjusted according to results.
PCC stewards patrolling to report incidents, assist public and to be in two- way communication by radio.
In the event of an alcohol licence being in place for an event only plastic glasses and bottles to be used.
Central control point for emergency services and council officers to liaise.
Communications list and protocols in place.
Public safety
Regular meetings with emergency services for programme of events.
Specific meetings with emergency services for individual events including liaison and presentations to the Events Safety Advisory Group (ESAG) as required
Adherence to the Purple Guide and other relevant events guidance regarding all levels of security and stewarding staffing, policing for public provision. Consideration to counter terrorism measures if deemed necessary.
Adherence to HSE Managing Crowds Safely Guidance.
Production of all relevant documentation - risk assessment, fire risk assessment, including and Operational plan which should cover evacuation plan, site maps, emergency procedures, communications list and transport plan if deemed needed.
Consultation of the above with all emergency services, Queens Harbour Master and coastguard where necessary including PCC Public Protection,
Health and Safety Team and ESAG.
Maintaining of emergency access points, fire lanes and hydrants. Follow relevant codes of practice regarding: marquees, fireworks, bonfires, laser shows, fire extinguishers.
Suspension of vehicle movement on site during events.
Consultation with building control regarding temporary structures, stages etc. Adhering to CDM regulations as required.
On site health and safety inspections where needed: fairs, circuses, fireworks.
Ensuring other event organisers meet and supply the information needed in our conditions of use of Central Park.
Periodic inspections of other organisations events.
Provision of toilets and catering facilities and any other welfare needed.
Contracted stewarding, CQC registered medical companies at events.
Emergency lighting on site where necessary.
Checking sub-contractors documentation - test certificates, food hygiene, LPG, test certificates for fairs, insurance
The prevention of public nuisance
Liaise with Public Protection regarding environmental regulations, noise levels.
Consideration of the impact for local residents and businesses given
Construction and de-rig of events not to be carried out between 21.30 and 07.00hrs.
Post event litter arrangements to be in place litter pick and waste removal.
All scheduled events closures will be at 23.00 hours. Any event continuations beyond 23.00 will be in exceptional circumstances and will need to be discussed with Responsible authorities prior to the event.
Hush generators only to be used overnight.
Attractions to have a wind down period to allow for public dispersal.
Traffic management plan to be in place for all large events and events which incur road closures.
To work with the Police, PCC Highways and Transport Teams regarding the Implementation of Traffic Management plans.
The protection of children from harm
Lost children provision on site
CRB checked staff to deal with this provision
Facility to have announcements as laid out in the guidance forms
Park events are socially inclusive and family orientated
Liaison with police on site / social services out of hours team
Stewards and security patrols to assist and aid
A Personal licence holder will be on site throughout the time alcohol is being sold
All alcohol sales will be subject to a Challenge 25 policy
All staff will be trained in the Challenge 25 policy
Training will be documented and available for inspection by relevant authorities.